Last updated: 14 October 2026
About this policy
RecruitNet Consulting Group Limited (RecruitNet, we, us) is a recruitment and HR consultancy based in Hamilton, New Zealand. This policy explains how we collect, use, share and protect personal information about candidates, clients, referees and visitors to our website.
We follow the Privacy Act 2020 and its Information Privacy Principles, including Principle 3A on information we collect about you from other people. If you have a question about this policy or your information, contact our Privacy Officer, Brigitta Warren, using the details at the end of this page.
We may update this policy from time to time. The date at the top shows when it last changed.
What we collect
We only collect information we need for recruitment, HR and related services.
Candidates: your name and contact details, CV and cover letter, employment history, qualifications, skills, current role, salary details and expectations, work preferences, location, right to work in New Zealand, interview notes, assessment results, and feedback from employers you are introduced to. With your permission, we may also collect reference checks, qualification checks and criminal record checks.
Clients: names, roles and contact details of the people we work with, plus information about the roles you are hiring for, your business and, for salary and HR work, your staff where you share it with us for that purpose.
Referees: your name, role, contact details and the comments you give us about a candidate.
Website visitors: whatever you enter into our forms, and basic technical information such as pages visited, browser type and approximate location (see Website, cookies and emails below).
We do not ask for sensitive information such as health details unless it is genuinely relevant to a role, for example a pre-employment medical required by an employer, and then only with your agreement.
How we collect it
Most information comes directly from you: when you submit your CV, apply for a role, fill in a form on our website, email or call us, or talk with us in an interview or confidential conversation.
We also collect some information from other people and places. This includes:
- referees you nominate, and previous employers when you have agreed to reference checks
- employers you have been introduced to, who give us interview feedback
- public professional sources such as LinkedIn, company websites and industry networks, when we are searching for people for a role
- people who recommend you to us
- background check providers, such as the Ministry of Justice for criminal record checks, only with your written consent
When we collect information about you from someone else, we will tell you we have it, why, and how to access or correct it. Usually we do this when we first contact you, or by pointing you to this policy. We may not need to tell you where an exception in the Privacy Act applies, for example where you already know we have it.
How we use it
We use personal information to:
- assess candidates for roles and talk with them about opportunities
- introduce candidates to employers, with the candidate’s agreement
- arrange interviews and manage offers, references and background checks
- understand clients’ needs and deliver recruitment, salary benchmarking, HR and career transition services
- keep in touch about roles, market updates and our services (you can opt out at any time)
- keep records our business and the law require, and improve our services and website
We will not use your information for an unrelated purpose without telling you, unless the Privacy Act allows it.
You do not have to give us your information. If you don’t, we may not be able to consider you for roles, introduce you to employers, or provide the service you have asked for.
Who we share it with
We never sell personal information. We share it only when needed for the purposes above:
- Employers: we only send your CV or details to an employer after we have talked with you about the role and you have agreed.
- Referees and check providers: to complete reference, qualification or background checks you have agreed to.
- Our service providers: businesses that help us run RecruitNet, such as our recruitment database, email, cloud storage, website host and IT support. They may only use your information to provide their service to us.
- Where the law requires or allows it: for example to a government agency or court.
Some of our service providers store information on servers outside New Zealand, such as in Australia or the United States. Where we use them, we take reasonable steps to make sure your information is protected to a standard comparable to the Privacy Act. If an employer you are introduced to is based overseas, we will tell you before we send your details.
Storage, security and how long we keep it
We store information in secure, password-protected systems. Access is limited to people at RecruitNet who need it, and our service providers are required to keep it confidential and secure. No system is completely secure, but we take reasonable steps to protect your information from loss, misuse and unauthorised access.
We keep candidate information for as long as it is useful for finding you suitable roles. If we have had no contact with you for three years, we will delete or anonymise your record unless you ask us to keep it. Client records and records of placements are kept for as long as needed for business, tax and legal purposes. You can ask us to delete your information at any time, and we will do so unless we need to keep it by law.
Website, cookies and emails
Our website uses cookies and similar tools to make the site work and to understand how people use it, for example which pages are visited most. We use this in summary form and do not use it to identify you. You can block or delete cookies in your browser settings, though some parts of the site may not work properly if you do.
Our website links to other organisations, such as career coaching partners and social media. Their privacy practices are their own, so check their policies before giving them your information.
We send job alerts, market updates and newsletters only to people who have subscribed or who we have an existing relationship with. Every email identifies us and includes a way to unsubscribe, and we act on unsubscribe requests within five working days, as required by the Unsolicited Electronic Messages Act 2007.
Your rights
You can ask to see the personal information we hold about you, and ask us to correct it if it is wrong. Contact our Privacy Officer. We will respond within 20 working days, and there is normally no charge. In limited cases the Privacy Act allows us to withhold information, for example confidential references given to us on that basis. If we do, we will tell you why.
If we don’t agree to correct information, you can ask us to attach a statement of the correction you wanted.
Privacy breaches
If a privacy breach happens that has caused, or is likely to cause, serious harm, we will notify the Office of the Privacy Commissioner and the people affected as soon as practicable, as the Privacy Act requires.
Questions and complaints
Please contact us first and we will do our best to put things right.
Privacy Officer: Brigitta Warren
RecruitNet Consulting Group Limited
Arran Road, Chartwell, Hamilton, New Zealand
Email: info@recruitnet.co.nz
Phone: 021 466 732
If you are not satisfied with our response, you can complain to the Office of the Privacy Commissioner at privacy.org.nz or on 0800 803 909.